Reduce email attachment - how it works

When sending emails, it may be helpful or necessary to reduce the size of the attachment. This way you can be sure that the file will reach the recipient and you don't have to wait long for the message to be sent.

Why and which email attachment size?

Especially with many attachments, shrinking and packing the attachments creates space and order. Even with a slow internet connection, it saves time and nerves.

• By packing the files into a compressed folder, they shrink according to a certain system. When unpacking, the system is used again to add the information that has been omitted so that the files are back in full size.
• All files can be packed, but not all can be reduced. Music, video and image files are already compressed.
• These can only be reduced in quality. However, this cannot be undone and it is not possible with the Windows standard tools.
• For this you need free programs like the "Freemake Video Converter" or the "Image Resizer".

Pack email attachments and shrink them

Latest videos

Select file to shrink

Select "Send to"

Compress attachment in ZIP file

Attachment reduced in ZIP file

With the board tools of Windows you can easily reduce attachments. You only need a few clicks for this.

1. Select the files or folders you want to compress. Right-click on the folder.
2. In the context menu, select the "Send to" option.
3. Then click on the "ZIP-compressed folder" item.
4. A ZIP file is now automatically created in the same folder. You can attach this ZIP file to the email and send it.

In the next practical tip, we will show you how you can encrypt the mail attachment yourself.