Edit Google Document together

One of the great advantages of clouds like Google Drive is that you can collaborate on documents or other files. Conveniently, collaboration in Google Docs can be implemented quickly and easily.

Set up users to collaborate on Google Docs

To collaborate on documents in Google Docs, it’s useful if all employees also have a Google Drive account. However, this is not absolutely necessary.

• First, call up the document that you want to edit together with other people.
• Click on "File" in the menu bar and choose the "Share" option in the pull-down menu.
• In the dialog box that then appears, enter the email addresses of the people who are allowed to edit the document with you.
• Of course, you can also restrict access to the document. In addition to the "Can edit" full access, the "May comment" and "May read" options are also available.
• Finally click on "Send" and you can work on the document together.

Note: How to create a Google account

If one of your colleagues or friends does not yet have a Google account, it is advisable to create one. You can find out how in the video.

Edit a Google document together

If you edit a document together with several people, you can of course also keep track of who makes which changes and when.

• Every user has their own color, so that you can see at a glance who is doing what.
• The individual color fields with information about the respective user can be found on the right above the Google Docs document.
• If you would like to contact one of the other engineers directly, you can do so by clicking on the corresponding color field and sending a message.
• You can get a larger overview by clicking on the "File" menu and then selecting "Show revision history".

The next practical tip will show you how to save yourself a lot of time by converting PDFs to text with Google Docs.