Search multiple Outlook folders - Here's how
If you store your e-mails in directories, you can make the search easier by searching several Outlook folders at once. This practical tip shows you how to determine which folder reaches your search query.
Specify Outlook folders to search
In the Outlook search options, you can manually select which destinations Outlook includes when searching. You can choose between entire e-mail accounts and individual folders. However, please note that you can only search within one service at a time. So if you have activated and in Outlook, you cannot search the emails of both addresses at the same time. To set the target folder, proceed as follows:
- Open the advanced search with the key combination Ctrl + Shift + F.
- Click "Browse" in the top right corner to choose which mailboxes or folders Outlook will search.
- If you check the box next to an email address, Outlook will search all folders that have been created under the address. If you remove the tick and mark only individual folders, the remaining folders are excluded from the search.
The instructions refer to Microsoft Outlook 2007. Newer versions are structured similarly, with earlier versions there may be small deviations. You can find out how to search all your Outlook folders in this practical tip.