Outlook: Print address labels from contacts

You can easily print address labels with your Outlook contacts. Read how to create them in this article.

Outlook contacts: Generate address labels

1. Open the "Contacts" folder in Outlook and select "Mail Merge" from the "Tools" menu.
2. In the "Merge contacts" dialog you can now decide whether you want to use all contacts or only individual contacts. Also activate the "All contact fields" and "New document" options.
3. Select "Address labels" in the "Document type" combo box and "New document" for "Merge to". After clicking on "OK" Outlook prepares the data and starts Word.

Word settings for label printing

1. Confirm Word's message with "OK" and click the "Setup" button in the Mail Merge Helper. Select the labels, for example "Avery Zweckform".
2. Click OK". Outlook has already specified the data source settings so that you can click "Close".
3. Now execute the command "Tools"> "Letters and Mailings"> "Mail Merge Assistant" and click in the assistant on the link "Next: Arrange your labels" and then on "Address block".
4. In the following dialog you define the design of the individual address elements. Use the "Select fields" button to check the assignment of the address data.

Tip: Improve addresses in Word

Although Office automatically assigns many fields, you need to make some adjustments so that the addresses, for example, do not appear on the label with a double first name:

1. You can therefore assign the "Surname" to the mail merge field "Name" with the adjacent combo box. For "Address 1", select the "Address_business_street" field and for "Postal code" the "Address_business_PLZ" field. Of course, you can also use the corresponding fields of the private addresses.
2. You may have to make further changes after a later check. Now close the open dialogs with the "OK" button.
3. Then click on the "Update all labels" button in the wizard to take over the design of the address for all labels on the sheet.
4. Then click twice in the wizard on "Next" and finally on the "Edit individual labels" option. Select all data records there and click "OK".
5. Now the desired labels appear in a separate Word document, which you can edit further and then print out.

In Outlook you can backup your mails with a backup. All information can be found here.