Outlook: grant permissions to other users

For example, in the event of a long outage in the office, you can grant other users permissions for your Outlook mailbox. We'll tell you how to do it.

Step 1: Set up Exchange with Outlook

First you need to set up Exchange so that you can later assign rights to another user:

1. Go to the control panel of your computer.
2. Double-click "Email".
3. Select the button "E-mail accounts ..." and in the new window "New ...".
4. Select the "Manually configure server settings or additional server types" setting and then click "Next".
5. Click here on "Microsoft Exchange or compatible service". Confirm with "Next".
6. Enter the server name of the email server and your associated user name. If you do not have this information at hand, contact the network administrator. The configuration is completed by clicking on "Next".

Step 2: grant permissions to other users in Outlook

After successfully setting up Exchange, you can now assign permissions:

1. Start Outlook and right click on your account name.
2. Select "Folder Permissions" and switch to the "Permissions" tab.
3. Here you can click "Add" to select other users from your address book who should be given the appropriate rights.
4. You can set the rights for the respective user in the "Authorization level" dropdown menu.
5. We recommend the "Author" level. With this, users can read all emails and delete or edit objects that they have created themselves. You cannot create subfolders, for example.

Emails should now be better encrypted. We will tell you how to set PGP encryption in Outlook in the next practical tip.