Outlook: Use multiple email signatures

If you use Outlook for private and business purposes, you often have to use multiple email signatures. We'll show you how.

Variant 1: Frequently use an email signature in Outlook

• If you mainly use a signature in your emails, you can simply save it as a standard signature in Outlook. We show you how this works in this practical tip.
• The second, less frequently used signature can simply be inserted as an autotext module if required. You can read how this works in the second paragraph.

Variant 2: Both email signatures are often used in Outlook

If you use both signatures relatively often, you should not set up a standard signature, but always insert the respective signature as an autotext module:

1. Open a new and empty email and type in your signature as you want it to appear in the emails later.
2. Select the text and press the [Alt] and [F3] keys simultaneously. Then a small window opens.
3. Now enter a "code word" in the top line. If you type this into an email, the entire text module is automatically inserted. For example, use "Signature1" and "Signature2".
4. If you confirm with "OK", the text block is saved. You can now repeat this with all other signatures.
5. If you now enter the "code word" in your mail, the signature will be suggested for insertion. Then just press the Enter key.

This practical tip relates to Outlook 2013. We will show you how to create a vacation notice in Outlook in the next article.