Outlook: Invite optional participants - how it works

If you do not expect acceptance from all participants, you can also invite optional participants in Outlook. We'll show you how it's done.

Invite optional participants with Outlook

1. Start Outlook and select the desired appointment in the calendar.
2. Click the "New Meeting" button in the top left to invite participants.
3. In the "Meeting" tab you will now find the "Scheduling" button.
4. Click on "Invite more" at the bottom left and then on "Add from address book".
5. Select the desired contacts from your address book and click on the "Optional" button below instead of "Required".
6. Close the window with "OK", you will find a list of all participants on the left. You can also change the status by clicking on the small icons.

In the next practical tip, we will show you the best tips & tricks for calendar management in Outlook.