Import or export Outlook appointments

In this practical tip, we will show you how to export and import your appointments in Outlook.

Outlook: export appointments

In the following instructions, we will export individual appointments and the entire calendar. You can find alternative instructions for exporting the entire calendar in this practical tip.

1. Open Outlook and click on "File" in the upper left corner of the window.
2. Select the "Save Calendar" option. Then a small window opens.
3. First select the desired storage location for the calendar file and define a suitable name.
4. Now click on the "More Options" button to set the specific dates.
5. In the "Date range" category you can select all appointments that are due today, tomorrow or in the next 7 or 30 days. Alternatively, you can export the entire calendar or only the appointments within a certain period.
6. Under the "Details" category you can now decide which information is to be exported. Use the exported calendar yourself and select the "All details" option - otherwise you can limit the information.
7. With the "OK" and "Save" button, the calendar file is created at the desired location.

Outlook: import appointments

1. Open Outlook and click on "File" in the upper left corner of the window.
2. Select the "Import / Export" menu item there. You may have to select the "Open and Export" category beforehand.
3. A small window now opens. Select the option "Import iCalendar (ICS) or vCalendar file (VCS)" and click "Next".
4. Then search for the calendar file and click on the "Open" button.