Use text modules in Outlook - Here's how

Professional emails always contain the same thing - with the text modules in Outlook you can save a lot of work here. We'll show you how.

Important: Use Word as an editor

For the text modules to work, you must use Word as an email editor. This is automatically the case with Outlook 2007 and 2010, with Outlook 2003 you have to do the following:

1. Open the "Options" in the "Tools" menu.
2. a window is opening. Click the "Email Format" tab.
3. Check "Edit email with Microsoft Office Word 2003".

Create a text module in Outlook

1. Click on the "New Email Message" icon.
2. Write the text you want to have as a building block in the text window and select it.
3. Open "Insert" -> "AutoText" -> "New" at the top of the menu. The "Create Auto Text" window opens.
4. Enter a name that describes your text module well, for example "Invitation Meeting".
5. Click OK".

Use the text module

1. If you now write the title of the text module in the mail, Outlook automatically shows the complete text module.
2. Press [Enter] or [F3] to insert the entire text block.
3. If you don't want to insert the text module, just keep typing.

Did you know that you can also write emails directly from the desktop? Here we explain how to do it.