Word: Show navigation area
In Word you can show the so-called navigation area to move faster and easier within a document. We show you how to display the menu and what you can do with it.
Show navigation area in Word 2013 and 2016
In the Word versions 2013 and 2016, the navigation area can be selected in the same way.
- To activate the navigation area in Word 2013 and 2016, first click on the »View« tab. Then activate the "Show navigation area" checkbox under "Show". Alternatively, you can use the key combination [Ctrl] + [F].
- The navigation area is divided into three categories: "Headings", "Pages" and "Results". In the "Headings" category you will find everything you have defined as a heading using a style. If you want to switch to a specific position in your document, click on the corresponding entry.
- Under "Pages" you will find a thumbnail view of all pages of your Word document with the corresponding page numbering. You can also click here to go to the appropriate place in your document.
- The "Results" category offers a lot of useful search functions. Here you can either search for a word and a text or you can display graphics, tables, formulas, footnotes or comments. If you first search for something here and then switch to the "Headings" tab, you will see a colored highlight under which headings the search results are located.
Word 2010: Show and use the navigation area
Activate the »View« tab in the Word 2010 ribbon. Then check the "Show" area in front of "Navigation area". The »Navigation« area appears on the left. The has three registers:
- The first tab, “Searching the Headings in Your Document, ” shows the structure of the document. With a simple click on a heading you position the cursor at the desired position. You can also hold down the left mouse button and move the section to another position in the outline. If you enter a search term in the "Search document" input field at the top of the area, Word marks the headings of the sections that contain the term you are looking for.
- The second tab, "Browse the Pages in Your Document, " presents all pages in a thumbnail view. When you enter a search term, Word reduces the display to the pages that contain the term.
- The last tab "Searching the results of the current search" is limited to the search term currently specified and its hits within the document.
By the way: you cannot just search for simple parts of text. Click the down arrow next to Browse Document. In the menu that then opens, you can search for "graphics", "tables" and "formulas". Use "Options" to define how you search. Here you can determine, for example, whether Word should be case-sensitive when searching or whether it should only take whole words into account.
In another article we will show you how to create a table of contents and cover page in Word without page numbers.