Word: Insert signature - how it works

Inserting a signature into a Word document is especially necessary for business letters. But even with regular documents, a signature looks more professional. We explain how you can insert the signature in Word.

Word signature easy to insert

You can easily add a signature to a Word document. For the first variant you need a scanner or a smartphone with a document scanner app.

• First, put your signature on a piece of paper. Then scan this with a high resolution so that the signature will later be of good quality.
• Then edit the image file with an image editing program such as Paint.net. With Paint, you can quickly change the image size to the desired size.
• Save the image file as a high resolution JPEG.
• Make your background transparent with GIMP so that your signature looks good on colored Word documents. To do this, separate the writing from the background so that it no longer surrounds a white background. Use the magic wand to mark and delete the background with the "Remove" key on your keyboard.
• Then save the image as a PNG file so that the transparency is retained.
• Finally, select the folder where you saved your signature and paste the signature into your Word document.
• If you want to put your signature under a Word document, go to: Insert> Illustrations> Images.

Word document - insert signature line

If you print out the document anyway, you can sign it manually. In this case you can complete the signature with a signature line.

• First click where you would like to place your signature later. Then go to Insert> Text> Signature Line.
• After you have selected the "Microsoft Office signature line" option, specify what you want to be signed later. Do not forget to confirm your entries with "OK".
• Tip: To insert a digital signature, double-click on the signature line, then you will receive some links to certification bodies.
• A good alternative to the signature line is a Word text field that offers you more individual design options.

If you want to insert a few boxes in your Word document, this can be done relatively easily. In the next post we describe in detail how you have to do this.